Notes from Meeting at Reading University 13th January
Present: Peter, Janet, Rachael, Fraser
Reviewing Video of the Pilot Study
The meeting started by looking the film that Peter had collected the day before. The general feeling was that this was very good quality film, and the four cameras gave a very good sense of what was going on. The audio quality wad disappointing and it was agreed that a separate audio tape would need to be collected in order to transcribe the discussion. With a transcription it was felt that audio quality wasn't quite such a key issue (although that does depend on the transcription being relatively complete).
The issue of permission, ethics, and confidentiality was discussed. This project is unique in that the data will be distributed widely and so there can be no promise of it never being shown externally. Participants need to be aware of how the data will be used, and should sign a release form indicating both that they understand the nature of the research project and that they give permission to be filmed. There are a number of clearances that need to be obtained. Clearance from the respective university ethics committees, clearance from the collaborating organisation / project, and clearance from the individuals concerned. Rachael has already encountered these problems to some extent and will forward information and sample material. Rachael also reminded us to re-read the opening chapter of the original Delft Protocols workshop to get a feel for the type of decisions that were made for selecting data.
Response to the Book Proposal
Janet had received a positive reaction from Taylor Francis about the publication of the book. T&F sent the figures that would make the book economically viable for them. They would require us to purchase 100 copies of any book. The cost of a 300 page book with a two colour hard cover would work out at £35. All agreed that this was a good price. Peter remarked that T&F seemed to be treating the book as a conference proceedings - basically charging us to produce the book. He would like to see more commitment from the publisher (possibly in the form of royalties) and to explain to them that this book, though based on a conference, will definitely *not* be a conference proceedings. Janet will liase further with the Taylor & Francis.
Project Proposal
After the protracted process of obtaining full economic costs Peter has still not sent the proposal to the AHRB. It is now near its final form and a draft was circulated for final comments which were given. The timetable has been squeezed a bit, but still looks realistic. The costs will not stretch to cover an administrative assistant, so activities like web development, DVD production, and transcription have been allocated to 'Other Costs'.
Administrative Assistant
Peter has spoken to Judith Jansch who was recommended by Petra Badke-Shaub and is currently completing a PhD in behavioural science at Darmstadt University. Having read about the project she is interested in coming over to London for a few months this Spring/Summer to help out with the conference organisation. There was a brief discussion about what she could do but All agreed this was a good idea. Peter will contact Judith again and ask her to come over to London to discuss possibilities.
Letters
The next few months are crucial to the project with various parties needing to be approached (prospective participants in the research and prospective participants for the conference). To help this proposal it will be helpful to have the outline text of letters to send. Draft texts of letters will be discussed at the next meeting in March.
Date of Next Meeting
24th March at Reading University
Actions arising:
Rachael: Forward confidentiality and permission forms to all
Janet: Liase with Taylor and Francis about the book
Peter: Complete project proposal and send in to AHRB
Peter: Contact Judith Jansch re: coming to London this Spring / Summer
All: Make a list of contacts and organizations for potential collaboration and send to Peter. Peter will maintain a central list.
All: Search for participants.
?: Outline text of a letter for potential collaborating organisations
?: Outline text of a letter for potential collaborating researchers
Reviewing Video of the Pilot Study
The meeting started by looking the film that Peter had collected the day before. The general feeling was that this was very good quality film, and the four cameras gave a very good sense of what was going on. The audio quality wad disappointing and it was agreed that a separate audio tape would need to be collected in order to transcribe the discussion. With a transcription it was felt that audio quality wasn't quite such a key issue (although that does depend on the transcription being relatively complete).
The issue of permission, ethics, and confidentiality was discussed. This project is unique in that the data will be distributed widely and so there can be no promise of it never being shown externally. Participants need to be aware of how the data will be used, and should sign a release form indicating both that they understand the nature of the research project and that they give permission to be filmed. There are a number of clearances that need to be obtained. Clearance from the respective university ethics committees, clearance from the collaborating organisation / project, and clearance from the individuals concerned. Rachael has already encountered these problems to some extent and will forward information and sample material. Rachael also reminded us to re-read the opening chapter of the original Delft Protocols workshop to get a feel for the type of decisions that were made for selecting data.
Response to the Book Proposal
Janet had received a positive reaction from Taylor Francis about the publication of the book. T&F sent the figures that would make the book economically viable for them. They would require us to purchase 100 copies of any book. The cost of a 300 page book with a two colour hard cover would work out at £35. All agreed that this was a good price. Peter remarked that T&F seemed to be treating the book as a conference proceedings - basically charging us to produce the book. He would like to see more commitment from the publisher (possibly in the form of royalties) and to explain to them that this book, though based on a conference, will definitely *not* be a conference proceedings. Janet will liase further with the Taylor & Francis.
Project Proposal
After the protracted process of obtaining full economic costs Peter has still not sent the proposal to the AHRB. It is now near its final form and a draft was circulated for final comments which were given. The timetable has been squeezed a bit, but still looks realistic. The costs will not stretch to cover an administrative assistant, so activities like web development, DVD production, and transcription have been allocated to 'Other Costs'.
Administrative Assistant
Peter has spoken to Judith Jansch who was recommended by Petra Badke-Shaub and is currently completing a PhD in behavioural science at Darmstadt University. Having read about the project she is interested in coming over to London for a few months this Spring/Summer to help out with the conference organisation. There was a brief discussion about what she could do but All agreed this was a good idea. Peter will contact Judith again and ask her to come over to London to discuss possibilities.
Letters
The next few months are crucial to the project with various parties needing to be approached (prospective participants in the research and prospective participants for the conference). To help this proposal it will be helpful to have the outline text of letters to send. Draft texts of letters will be discussed at the next meeting in March.
Date of Next Meeting
24th March at Reading University
Actions arising:
Rachael: Forward confidentiality and permission forms to all
Janet: Liase with Taylor and Francis about the book
Peter: Complete project proposal and send in to AHRB
Peter: Contact Judith Jansch re: coming to London this Spring / Summer
All: Make a list of contacts and organizations for potential collaboration and send to Peter. Peter will maintain a central list.
All: Search for participants.
?: Outline text of a letter for potential collaborating organisations
?: Outline text of a letter for potential collaborating researchers
posted by Peter Lloyd at 12:23 PM
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